3-month Cycle Hire (Student & Staff)
3-month hybrid cycle hire available for University of Leeds Staff and Students!
PLEASE ENSURE YOU HAVE ALSO ADDED THE BIKE DEPOSIT ITEM TO YOUR BASKET TO ENSURE YOU SECURE A BICYCLE.
Unsure what size to get? Check our size guide below:
A quality commuter / hybrid bike (Ridgeback Speed) complete with 21 gears, a D-lock, lights and a pannier rack. Maintenance support and route guidance are always available from the the Bike Hub.
This purchase allows you to hire the bike for 3 months. Towards the end of your hire you will be emailed with the option to hire the bike for another 3 months, which require you to agree to a new hire contract and pay another £22. Hiring the bike for an additional 3 months can be done electronically, so you will not need to return the bike if you are intending on having the bike longer.
By purchasing this you acknowledge that you have read and agree to our Hire Agreement below:
Hire Agreement Unregulated by the Consumer Credit Act 1974
TERMS AND CONDITIONS
The Bicycle is the property of the University of Leeds. This agreement covers the terms and conditions of your hire of the bicycle for the agreed hire period.
Hire fee and Hire Period:
Retail Value of Bicycle:
Security Deposit: A deposit of £100 is payable on hiring the bike. The deposit will be refunded to you upon the return of the bicycle in accordance with Conditions 3 and 6.
Insurance: Whilst insurance is not mandatory, you are strongly recommended to check that you have adequate insurance to cover your liability under Condition 3 below.
Your rights: This agreement is non-cancellable. Additionally, this Agreement is unregulated by the Consumer Credit Act 1974 (the "Act") and you will not therefore have the benefit of the protection and the remedies that would be available under the Act if this Agreement were a regulated Agreement under the Act. If you are in any doubt as to the consequences of the Agreement not being regulated by the Act you should contact either your local Trading Standards Department or your nearest Citizens' Advice Bureau.
If you breach this Agreement or suffer a bankruptcy order to be presented against you or call any meeting of your creditors or execute any assignment for their benefit, we may, after due notice, terminate this Agreement and you will no longer be in possession of the Bicycle with our consent.
This Agreement will terminate at the end of the hire period set out in this Agreement in “Section 2, Key information”
Upon termination of this Agreement (i.e. the end of the hire period) you will return the Bicycle, to the Bike Hub in good condition. Fair wear and tear is expected, the extent of which is determined by Bike Hub staff. You will be expected to pay for parts which are been determined to have been damaged or used beyond fair wear and tear - for example through neglect, mistreatment or loss, and for associated labour to undertake these required repairs or replacement of parts.
Any amounts due must be paid before or on the date of termination. There is a discounted fee on all parts if you visit the hub for maintenance and repairs through the duration of your hire to keep your bike in safe working order. On return of the Bicycle under Conditions 3 and 6 we will repay the security deposit to you.
Failure to return the Bicycle at the end of your hire period will incur late fees deducted from your security deposit at a rate of £5 a week.
We shall be entitled at any time to assign the benefit of this Agreement provided that this does not detrimentally affect your rights under it. You may not transfer your obligations under this Agreement.
APPENDIX: PRIVACY NOTICE
Purpose of this Notice
This Notice explains how we will collect and use your personal data.
We are the data controller for personal data that we process about you.
Throughout this Notice, “University” "we", "our" and "us" refers to University’s Bike Hub; "you" and “your” refers to those expressing an interest in hiring a bike. “ServiceNow” and “LoanIt” refer to the supplier and application used by us to record and process your bike hire.
Changes to this Notice
We shall inform you of any changes to this Notice. Notification will be through the appropriate medium of communication e.g. where our main contact with you is by email we will email you.
You can obtain the current version of this Notice from Romain Cames, Bike Hub Co-ordinator, at [email protected].
Anything you are not clear about
If there is anything you are unclear about, please contact Romain Cames, Bike Hub Co-ordinator, who shall be happy to answer any queries you may have concerning this Notice or the way in which we processes your personal data.
Concerns and contact details
If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice, please contact our Data Protection Officer, David Wardle: [email protected].
Our general postal address is University of Leeds, Leeds LS2 9JT, UK.
Our postal address for data protection issues is University of Leeds, Room 11.72 EC Stoner Building, Leeds, LS2 9JT.
Our telephone number is +44 (0)113 2431751.
Our data controller registration number provided by the Information Commissioner's Office is Z553814X.
Where does the University get your personal data from?
All your personal data come automatically from the University’s IT User Administration system. In addition, you may optionally provide us with personal telephone and email addresses which will be recorded against the record of your bike hire.
Where are your data stored?
Your data are stored on a server owned and administered by ServiceNow in EU data centres. We regularly patch and upgrade ServiceNow to stay current with regard to security of our instances.
Who has access to your data?
University employees who administer hires, including staff at the Bike Hub, in IT, and in Finance.
Categories of personal data being processed
We collect your name, phone number, email address, in order to be able to get in touch with you regarding your bike hire. We do not process your data on behalf of any third party.
Who might we share your data with?
All bike hires are recorded by an application called LoanIt. LoanIt is one of the applications of ServiceNow, the University’s IT Service’s management tool. In particular, ServiceNow is used by the University to record interactions between Staff and Students and IT Services.
Since ServiceNow is a third party, we have a Data Processing Agreement protecting your private data in place with ServiceNow.
The purposes for which we process your personal data and the legal basis for that processing
We collect the data described above in order to keep a record of hires and returns. Unfortunately, we are not able to hire out a bike if you do not consent to your data being processed in LoanIt.
Automated individual decision making, including profiling
We do not make any automated individual decision making based on your data.
We will only communicate with you regarding your bike hire, particularly in case of late returns. We will not use your data for marketing or publicity purposes.
Transfers to third party countries
We do not transfer any of your data to any third party countries (that is, countries outside the European Union).
We keep your data for retentions in accordance with the University’s retention policies, which you will find in our Data Protection Code of Practice webpage: https://dataprotection.leeds.ac.uk/data-protection-code-of-practice/.
Your rights as a data subject
You have the right to:
Please see https://ico.org.uk/ for further information on the above rights. You may also contact the Data Protection Officer for further information.
You have a right to complain to the Information Commissioner’s Office about the way in which we process your personal data. Please see https://ico.org.uk/.